| 18 sets colour template System login menu Main menu | |
| 1.01 | POS Item |
| 1.02 | Product |
| 1.03 | Treatment |
| 1.04 | Flexi Treatment |
| 1.05 | Deposit |
| 1.06 | Beauty Unit |
| 1.07 | Promotion suite |
| 1.08 | Cash Voucher |
| 1.09 | Group Buying / Gift Certificate |
| 1.10 | Membership |
Billing items Billing items updating and redemption comparison Billing items properties comparison
| Master reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | POS Item master |
| - | Treatment master |
| - | Flexi Treatment master |
| - | Deposit master |
| - | Beauty unit master |
| - | Promotion Suite master |
| - | Product master |
| - | Item master |
| - | Item price master |
| - | Volume discount master |
| - | Group purchase / Gift Certificate redemption report |
| - | Membership master |
| - | Membership hold report |
| - | Membership on leave report |
| - | Membership extension report |
| - | Membership expired report |
| - | Monthly membership lapsed report |
Member
| Member reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | Member record report |
| - | Member spending report |
| - | Member visit statistics report |
| - | Member report writer |
Point of Sale
| 3.01 | Cashier Invoice |
| 3.02 | Swap Invoice |
| 3.03 | Installment and Settlement |
| 3.04 | Invoice Search |
| 3.05 | Member Account |
| 3.06 | Redemption |
| 3.07 | Item discount, invoice discount, member discount, volume discount and total discount |
| 3.08 | Invoice remark |
| 3.09 | Unlimited self defined payment method |
| 3.10 | Swap reason |
| 3.11 | Usage of swap items control |
| 3.12 | Auto calculate swap value using list price or average price |
| 3.13 | Auto calculate swap profit or loss |
| 3.14 | User defined autogen invoice number sequence |
| 3.15 | Reference invoice number |
| 3.16 | Exchange Invoice |
| 3.17 | Back Order and Collection |
| 3.18 | Member retain product - Member purchase for later consumption use or pick up when needed |
| 3.19 | Cash Closing |
| 3.20 | Bottom price |
| 3.21 | Expire (Auto,Manual) |
| 3.22 | Grace period |
| 3.23 | Extension |
| 3.24 | Auto expired + Auto extension |
| 3.25 | Temporary Invoice |
| 3.26 | Promotion message at Invoice |
| 3.27 | Performance and Target |
| 3.28 | Sales ranking |
| 3.29 | Handle swap member unpaid item |
| 3.30 | Analysis shop |
| 3.31 | Upload payment documents for invoice |
| Sales reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | Invoice Journal |
| - | Item sales listing (8 reports - by nature, brand, promotion code, analysis code, shop, member, division and sales) |
| - | Item sales report (8 reports - by nature, brand, promotion code, analysis code, shop, member, division and sales) |
| - | Promotion suite sales listing |
| - | Promotion suite sales report |
| - | Best selling item report |
| - | Item sales discount report |
| - | Member installment payment report |
| - | Member Installment transactions report |
| - | Member backorder status report |
| - | Treatment journal |
| - | Favorite treatment done report |
| - | Member account report |
| - | At Member account report, add column of paid amount |
| - | Member account transactions report |
| - | Expired transaction report |
| - | Expiry date extension report |
| - | Member installment report by item nature |
| - | Deposit payment report |
| - | Undo finish record report |
Booking
| Booking reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | Print and excel therapist table, room table & equipment table |
| - | Excel therapist + room table, therapist + equipment table, room + equipment table & therapist + room + equipment table |
| - | Print and excel booking search list |
| - | Print and excel booking history |
| - | Therapist utilisation report |
| - | Room utilisation report |
| - | Equipment utilisation report |
| - | Booking report writer [** function for CE only, cannot operate in other editions] |
| User can select any fields of booking and some selected fields of member to create own booking report. Defined reports have criterias for report generation, can view, print, excel and direct excel output. Reports can be defined for specific user group to view. No limit on the number of self defined booking report. | |
| - | Equipment master (Master report) |
Inventory
| 5.01 | Goods Receipt |
| 5.02 | Adjustment |
| 5.03 | Consumption |
| 5.04 | Auto product consumption |
| At finish booking, consumption products can be deducted automatically from inventory. Consumption products include must consume products and user select consume products. If consumption products is not being setup, user can add new consumption products. Consumption product portion allow maximum 4 decimal places. Inputted consumption products will create one consumption invoice recording date, member, therapist, treatment, consumable products and quantity. Reports include Product consumption report by therapist, Product consumption report by treatment and Product consumptin report by item (consumption products). | |
| 5.05 | Stock Transfer |
| 5.06 | Shop Request |
| 5.07 | Transfer Order |
| 5.08 | Stock Take |
| 5.09 | Import stock take record |
| 5.10 | Repack [** function for CE only, cannot operate in other editions] |
| 5.11 | Safety Stock |
| 5.12 | Purchase Order |
| 5.13 | Vendor |
| 5.14 | Inventory costing using weighted average or FIFO |
| 5.15 | Unit conversion - allows one product have 2 units namely inventory unit and consumption unit |
| Inventory reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | Stock Inquiry |
| - | Stock Value Inquiry (costing method using weighted average or FIFO) |
| - | Stock Value Inquiry (costing method using master cost, retail price and/or by lot) |
| - | Product COGS report |
| - | Goods receipt report |
| - | Purchase cost amendment report |
| - | Adjustment listing |
| - | Consumption listing |
| - | Transfer order report |
| - | Transfer report |
| - | Stock take variance report |
| - | Product consumption report by therapist |
| - | Product consumption report by treatment |
| - | Product consumption report by item |
| - | Product consumption variance report |
| - | Inventory in out report |
| - | Inventory movement report by retail value and cost value |
| - | Inventory movement report |
| - | Slow movement product report |
| - | Inventory aging report |
| - | Purchase order listing |
| - | Vendor master (Master report) |
Promotion
| 6.01 | Promotion Code |
| 6.02 | Analysis Code |
| 6.03 | Price Particulars |
| 6.04 | Buy Get |
| 6.05 | Bulk Selection |
| 6.06 | Member referrals program |
| 6.07 | Bonus Point Scheme |
| 6.08 | Cash Dollar Scheme |
| 6.09 | Bonus Point by Treatment Done |
| 6.10 | Email to member [** function for CE only, cannot operate in other editions] |
| 6.11 | Contact member |
| 6.12 | Trial member |
| 6.13 | Auto upgrade by Spending |
| 6.14 | Manual upgrade by Spending |
| Promotion reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | Promotion master (Master report) |
| - | Member referral record report |
| - | Member trial booking list |
| - | Member trial booking list by consultant |
| - | Member bonus point report |
| - | Contact campaign analysis by campaign |
| - | Contact campaign analysis by shop |
| - | Contact campaign analysis by sales |
| - | Contact campaign analysis by member |
Staff
| 7.01 | Staff Master |
| 7.02 | Staff Shift |
| 7.03 | Holiday / Rest day |
| 7.04 | Statutory Holiday |
| 7.05 | Public Holiday |
| 7.06 | Staff Leave |
| 7.07 | Send email to assigned person after leave application, approved, rejected and cancelled |
| 7.08 | Staff Roster |
| 7.09 | Staff Sign in - include wipe card sign in, input staff code and password sign in, issue staff card |
| 7.10 | Staff Payroll [** function for CE only, cannot operate in other editions] |
| 7.11 | Multiple Approved Staff Leave |
| Staff reports | |
| All WeM reports will have a criteria page for user to select criteria for report display. | |
| All WeM reports are able to view, print and export to excel. | |
| Clients with file pool function are allowed to generate report in excel format to user file pool without holding up the system. | |
| - | User group access rights report |
| - | Staff master report |
| - | User login history report |
| - | Leave report |
| - | Staff attendance report |
| - | Staff missing punch card report |
| - | Staff attendance summary report |
Commission
| 8.01 |
Standard Sales Commission calculations and report - calculate commission based on paid amount - allow different item different sales group have individual commission % or fixed amount - allow bank charge deductions on different payment method |
| 8.02 |
Standard Therapist Wages calculations and report - allow different treatment different therapist group have individual commission % or fixed amount - allow bank charge deductions on different payment method |
| 8.03 | Sales Commission Calculations and reports |
| 8.04 | Therapist Wages Calculations and reports |
| 8.05 | Third part agent referral commission calculations and reports |
| Email agent commission report to agent in PDF |
Invoice receipt
Mobile System
| 10.01 | Member application form |
| 10.02 | Member record amendment form |
| 10.03 | Survey form |
| 10.04 | Consent form |
| 10.05 | New member |
| 10.06 | Search member |
| 10.07 | Today birthday member |
| 10.08 | Search invoice |
| 10.09 | New booking |
| 10.10 | Reconfirm booking |
| 10.11 | Arrive member |
| 10.12 | Finish treatment |
| 10.13 | Sign treatment receipt |
| 10.14 | Consultant projection |
| 10.15 | Business performance |
| 10.16 | Company announcement |
| 10.17 | Approve leave |
| 10.18 | Staff leave calendar |
| 10.19 | Inventory status inquiry |
| 10.20 | Inventory availability inquiry |
| 10.21 | Inventory transactions inquiry |
| 10.22 | Transfer in |
| 10.23 | Transfer in search |
| 10.24 | Product consumption |
| 10.25 | Apply own leave |
| 10.26 | File pool |
| 10.27 | Member photos before and after treatment |
Finance
| 11.01 | Credit card collection |
| 11.02 | Receipt register [** function for CE only, cannot operate in other editions] |
| 11.03 | Petty cash - prepare, submit application, approval, payment and receipt acknowledgement [** function for CE only, cannot operate in other editions] |
| 11.04 | Payment register [** function for CE only, cannot operate in other editions] |
| 11.05 | Monthly recurring payment reminder [** function for CE only, cannot operate in other editions] |
| 11.06 | Monthly Payment summary - include unpaid and paid items [** function for CE only, cannot operate in other editions] |
| 11.07 | Credit card collection process by PayPal (subject to PayPal approval) |
Account aided functions
| 12.01 | Account data summary
[** function for CE only, cannot operate in other editions]
Summarize item sales, collections, treatment done, treatment expired and backorder collection information in one page to faciliate accounting colleagues for easy recording |
| 12.02 | Generate account entries
[** function for CE only, cannot operate in other editions]
Based on the information of account data summary, system will generate account entries in journal format After updating the chart of account, account entries can be used directly for accounting system |
Email / SMS related functions
| 13.01 |
System notification - When users view, print or export member record report or reports made by member report writer, the system will send email / SMS notification automatically. - When users login system at non office hours, the system will send email / SMS notification automatically. |
| 13.02 | Booking send panel Can send email or SMS to confirmed, reconfirmed and finshed booking's member. |
| 13.03 | Send after signature When invoice, treatment receipt, collection and consent form is completed, will auto send email or SMS to member with attachment. |
| 13.04 | When booking finished, invoice issued will auto send email When booking finished, undo finished, invoice issued, treatment receipt issued, exchange return invoice issued, settlement invoice issued, extension invoice issued, edit invoice completed and void invoice completed will auto send email to member. |
| 13.05 | Cash Closing When cash closing is done, is amended and upload deposit slip completed, will auto send email or SMS. |
| 13.06 | Send through member search Can send email or SMS to the result member of member basic search, advanced search, member account search, active / inactive search, cumulative billing / payment amount search, transaction search, item expiry date search, spending trend search, visit trend search, treatment done value trend search. |
| 13.07 | Notification task According to the activeness, spending, visit and all member fields as criterias to filter members for standard member notification. |
System Control
| 14.01 | Access control with login and password |
| 14.02 | Full access rights control |
| 14.03 | Control of staff void invoice |
| 14.04 | Shop manager discount password |
| 14.05 | Display or not display product cost control |
| 14.06 | Company Announcement |
| 14.07 | Shop access right |
| 14.08 | Wareshouse access right |
| 14.09 | POS discount control [** function for CE only, cannot operate in other editions] |
| 14.10 | One time management password [** function for CE only, cannot operate in other editions] |
| 14.11 | Document closing |
| 14.12 | View member fields access right |
| 14.13 | Edit member fields access right |
| 14.14 | View report access right |
| 14.15 | Shop fixed IP |
| 14.16 | SSL encryption |
| 14.17 | Password policy |
System Short cuts
| 15.01 | Today birthday member |
| 15.02 | Apply own leave |
| 15.03 | Today on leave staff |
| 15.04 | Approve leave |
| 15.05 | Recent full probation staff |
| 15.06 | Staff leave calendar |
| 15.07 | Product consumption panel [** function for CE only, cannot operate in other editions] |
| 15.08 | Print one time password [** function for CE only, cannot operate in other editions] |
Value add function features
| 17.01 | Chinese simplified interface Wem System supports users to input english, traditional chinese and simplified chinese although the default languague interface is only english and traditional chinese. In Simplified chinese interface, field names, images and alerts are displayed in simplified chinese and the inputted text language will not be changed. |